{"id":2266,"date":"2025-01-20T12:53:46","date_gmt":"2025-01-20T12:53:46","guid":{"rendered":"https:\/\/departmentaltests.com\/?p=2266"},"modified":"2025-07-18T13:47:47","modified_gmt":"2025-07-18T13:47:47","slug":"chapter-vi-admission-transfer-and-removal-of-pupils","status":"publish","type":"post","link":"https:\/\/www.schoolpathram.in\/model-test\/chapter-vi-admission-transfer-and-removal-of-pupils\/","title":{"rendered":"CHAPTER VI: ADMISSION, TRANSFER AND REMOVAL OF PUPILS"},"content":{"rendered":"

CHAPTER VI ADMISSION, TRANSFER AND REMOVAL OF PUPILS<\/h1>\n

1. Admission\u00a0<\/span><\/h2>\n

(1)<\/b>\u00a0No pupil shall be\u00a0admitted in a school\u00a0except on\u00a0an application in\u00a0form 3<\/b>\u00a0signed by his parent\/Guardian.\u00a0The application shall be accompanied by a certified extract from the Register of Births showing the date of birth of the pupil, but in case where it is satisfactory explained to the Headmaster why the said\u00a0extract cannot be produced,\u00a0a declaration from the parent\/guardian\u00a0or\u00a0in the case of an orphan a certificate from a registered medical practitioner regarding the date of birth of the pupil shall be accepted.\u00a0All such applications shall be filed separately in the records of the schools.\u00a0<\/b><\/span><\/p>\n

Note:-\u00a0<\/b><\/span><\/div>\n
\n
(1) In cases where such declarations are given and accepted by the Headmaster, the parent\/guardian shall declare that\u00a0no change in the date of birth will be claimed at any future date.<\/span><\/div>\n
(2) Admission will include re-admission also under these Rules.<\/span><\/div>\n
(3)\u00a0No record to prove date of birth is required\u00a0when a transfer certificate is produced.<\/span><\/div>\n<\/blockquote>\n

\n<\/span>(2)\u00a0<\/b>No application for admission signed by a person other than a parent of the pupil, shall be deemed to be valid, unless it is accompanied by a written declaration authorising him to be the guardian or the local guardian and signed by the father of the pupil\u00a0if at the time the application is presented, the father is alive and is capable of executing such declaration or by the mother of the pupil in case at the time the father is dead or is not capable of executing it and the mother is alive and is capable of executing it, with a statement as to the school or s schools in which the child read or was reading up to and on the date of such declaration.<\/span>
\nNote:-\u00a0<\/b><\/span><\/div>\n
\n
(1) If both the parents are not alive, declaration by the applicant to that effect and that he is the guardian may be accepted.\u00a0If the\u00a0Headmaster has<\/b>any doubt about the bonafides of the guardianship,<\/b>\u00a0he may ask the guardian to provide satisfactory evidence or certificate.\u00a0<\/span><\/div>\n<\/blockquote>\n
\n
\n

2. Admission Register<\/b>:-<\/span><\/h3>\n

(1) Every School shall maintain an\u00a0Admission Register in\u00a0Form 4.<\/span>
\n
\n<\/span>(2) When a pupil is admitted to a school, his name, date of birth, religion, community and other particulars as given in the application for admission shall be entered in the Admission Register and attested by the Headmaster.\u00a0<\/span><\/p>\n<\/div>\n

\u00a0<\/span><\/div>\n
(3) The date of birth of the pupil shall be entered in words as well as figures and the entry shall not bear any marks of erasure or overwriting.<\/span><\/div>\n<\/div>\n
\n
\n

3. Alternation of Date of Birth etc.<\/span><\/h4>\n

(1) The\u00a0name of a pupil, his religion and his date of birth\u00a0once entered in the Admission Register\u00a0shall not be altered except with the sanction of the authority specified by Government in this behalf by notification in the Gazette.\u00a0Applications for such alterations and corrections should be<\/b>\u00a0submitted\u00a0<\/b>by\u00a0the parent or guardian,\u00a0if the pupil is still on the rolls of any school and by the pupil himself if he is not on the rolls of any school.\u00a0All such applications shall be forwarded through the Headmaster with satisfactory evidence.\u00a0Court fee stamps to the value of One Rupee shall be affixed on such application.\u00a0<\/span><\/p>\n<\/div>\n

\n
(1A)\u00a0<\/b>A time limit of fifteen years\u00a0<\/b>form the date of leaving the school or the date of appearing for the S.S.L.C Examination for the last time whichever is earlier\u00a0is fixed for entertaining requests for correction of date of birth in school records by the\u00a0Commissioner of Government Examinations\u00a0\u00a0<\/span>
\n
\n<\/span>Note:-\u00a0<\/b><\/div>\n
\n
The Government\u00a0<\/b>shall consider requests for condonation of delay in making application for correction of date of birth in school records, in deserving cases, on merits, provided that the applicant is within 50 years of age as per the original entry in the school records.<\/div>\n<\/blockquote>\n
(2)\u00a0<\/b>If the authority referred to in sub-rule (1) is satisfied after necessary enquiries that the change applied for could be granted, he will issue an order to make the alternation. The alteration shall then be made in the Admission Register and the other connected records of the schools previously attended by the pupil as well as in the school in which he was studying at the time.\u00a0<\/span>
\n
\n<\/span>(3) An appeal\u00a0<\/b>shall lie to Government against the orders of the authority referred to in sub-rule (1)\u00a0within one month<\/b>\u00a0of the receipt of the order appealed against: Provided that the appellate authority may entertain the appeal after the\u00a0 expiry of the said period, if he is satisfied that the appellant had sufficient cause for not submitting the appeal in time.<\/b><\/span><\/div>\n
\n
(4)\u00a0<\/b>If any change of name is sanctioned after the issue of a Public Examination Certificate, the candidate concerned shall notify the change in name in the Gazette and the notification shall be attached to his certificate.<\/span>
\n<\/span><\/p>\n

4. Admissions<\/span><\/h3>\n

(1) Admission of pupils shall be made during the summer vacation and shall be completed before the re-opening of schools subject to sub rules (2), (3) and (4)].<\/span><\/p>\n

(2)\u00a0Notwithstanding the above restriction,\u00a0admission of pupils to Standard 1<\/b>may be continued till the close of the fifth working day after\u00a0 the re-opening\u00a0<\/b>and the pupils may also be admitted to standard 1 during the first five working days after the\u00a0Vijayada<\/span>sami day.\u00a0<\/span><\/p>\n<\/div>\n<\/div>\n

(3) The Headmaster is competent to admit any pupil during the periods of admission specified in sub-rules (1) and (2) but admissions of pupils at any other time shall also be made by the Headmaster for sufficient reason<\/span>
\n
\n<\/span>(4)\u00a0<\/b>The Headmaster is competent\u00a0to\u00a0admit at any time\u00a0<\/b>pupil\u00a0<\/b>applying with transfer certificate issued under sub-rule (5) of Rule 18 (transfer of Government servants etc.).\u00a0<\/span><\/div>\n
\n
\n

(5) The first instalment of fees together with fees as prescribed in Rule shall be paid at the time of admission and the fees so paid shall not be refunded under any circumstances.<\/span><\/p>\n

5. Age limits for Admission<\/span><\/h4>\n

(1) No child\u00a0who has not completed five years of age as the\u00a01st\u00a0 June of the year<\/b>\u00a0if admission shall be admitted to any school except pre-primary schools.<\/span><\/p>\n<\/div>\n

\n
(2)\u00a0Persons who have\u00a0completed twenty years<\/b>\u00a0of age\u00a0shall not be admitted to any\u00a0 school without the sanction\u00a0of such authority as may be specified\u00a0 by Government by notification in the Gazette*.\u00a0But pupils who complete twenty years of age while still on the rolls of a school may be allowed to continue their studies in that\u00a0school or any other school until they are removed from the rolls on any ground.<\/span>
\n[* The District Educational Officers are authorized by notification No. Ed. (Spl) 21564\/59\/EHD dated 8-6-1959 published in Gazette dated 9-6-1959.]\u00a0<\/b><\/span>
\n<\/i><\/p>\n
<\/div>\n

Note.:<\/b>
\n(1)\u00a0Pupils belonging to\u00a0Scheduled Tribes<\/b>\u00a0who have\u00a0failed in the S.S.L.C Examination\u00a0<\/b>in\u00a0their first appearance\u00a0and who are\u00a0above 20 year<\/b>s\u00a0of age may be re-admitted to the Standard.<\/span>
\n(2)\u00a0The age limit for re-admission to Standard X in the case of pupils belonging to\u00a0Scheduled Castes<\/b>\u00a0who have failed in the S.S.L.C Examination in their\u00a0first appearance\u00a0will be 22 years.<\/b><\/span><\/p>\n<\/div>\n<\/div>\n

\n

6. Admission of pupils with Transfer Certificates \u2013<\/h4>\n

(1)<\/b>\u00a0When the application for admission of a pupil is accompanied by a transfer certificate duly issued from any school, the pupil shall be admitted to the Standard to which he is found eligible according to the transfer certificate, provided\u00a0not more than two months\u00a0<\/b>have elapsed since the issue of the transfer certificate.\u00a0After the lapse of two months sanction of the Educational Officer is required\u00a0for admission.\u00a0<\/b><\/span>
\n
\n<\/span>(2)\u00a0<\/b>No pupil shall be admitted to any Standard other than Standard\u00a01<\/b>\u00a0without the production of a transfer certificate from a school except as\u00a0a private study pupil under Rule 7.<\/b><\/span><\/p>\n<\/div>\n

\n
\n
Note:-<\/b><\/div>\n<\/div>\n
\n
\n
The Director (DDE)may grant exemption in suitable cases taking into consideration the merits thereof.*<\/div>\n<\/div>\n<\/blockquote>\n
\n
[* The Power conferred on the Director is delegated to the Deputy Directors of Education by Notification published in Gazette dated 24-6-1980.]
\n(3)<\/b>\u00a0No pupil who has previously attended any school shall be admitted to another school without the production of a transfer certificate from the school last attended by him.<\/span>
\n
\n<\/span>(4)<\/b>\u00a0Nothing in this rule shall apply to pupils migrating from other States with T.C. who have completed S.S.L.C or equivalent course or appeared for S.S.L.C or equivalent Examination.<\/span><\/p>\n

7. Admission of Private Study pupils\u00a0<\/span><\/h4>\n

Exemption from age rules for admission of pupils in Standard. I to X will be delegated to the District Educational Officers and admission of pupils in Standard. I to IV will be delegated to the Asst Educational Officers.\u00a0Period of exemption that can be granted by the Educational Officer will be limited to three months.\u00a0However, age exemption need be granted to pupils only if the guardian produces the birth certificate of the pupil issued by the competent authority(G.O.(MS) 14\/94\/G.Edn. dated 3-2-94 and G.O. (MS) 198\/2009\/G.Edn. Dt. 5-10-2009.]<\/span><\/p>\n<\/div>\n

(1)\u00a0<\/b>A pupil who has not attended any school may be admitted as a private study pupil in accordance with rule 8.<\/b><\/div>\n
\n
\n

(2)<\/b>\u00a0A pupil who has attended a school and left off and has been\u00a0away from such school for at least one year may also be admitted as a private study pupil. But he will be permitted to sit for an examination as contemplated in Rule 8, only of a class one lower than the one which he would have been eligible to take had he continued on the rolls without interruption].<\/span><\/p>\n

(3)<\/b>\u00a0No private study pupil\u00a0shall be admitted to any Standard\u00a0higher than Standard V.<\/b><\/span><\/p>\n<\/div>\n<\/div>\n

\n
8.<\/b>\u00a0(1) Private study pupils seeking admission to a particular Standard in any school shall be required to sit for the annual examination in that school for the standard immediately below during the previous year along with other pupils; and those who pass in the examination according to the basis of promotion adopted in the school may be admitted as private study pupils to the concerned standard on the reopening day. Private study pupils intending to sit for the annual examination for a particular Standard may be allowed, without payment of any tuition fee but on payment of the special examination fee prescribed in sub-rule (3), to join that Standard one month prior to the annual examination; but such pupils shall not be deemed to be on the rolls of the school.
\n
\n<\/span>(2) Private study pupils seeking admission to Standard V in a school which does not contain standard IV, shall be allowed to sit for the annual examination for Standard IV in any school and may be admitted on production of a certificate from the Headmaster of the latter school.<\/span>
\n
\n<\/span>(3) Every private study pupil who intends to sit for the annual examination of Standards IV\u00a0 shall remit into the Treasury a special examination fee of Rs. 10 and produce the chalan receipt before he is allowed to join the Standard IV,\u00a0 as the case may be- vide sub rule (1). [Provided that the pupils belonging to any scheduled Tribes studying in the schools under the Department of Tribal Welfare shall be allowed to sit for the annual examination of Standards IV,\u00a0 without payment of any Special Examination fee.<\/span>
\n
\n<\/span>(4) The Question papers, answer papers, and other records relating to the examination of private study pupils\u00a0shall be preserved in separate bundles\u00a0till the next annual inspection.\u00a0<\/span><\/div>\n<\/div>\n
(5)\u00a0<\/b>A candidate who has completed 17 years of age<\/b>\u00a0may be permitted to sit for the annual examination of Standard VII\u00a0in any High School\u00a0along with the other pupils on remitting a fee of\u00a0Rs. 50<\/b>\u00a0into Government Treasury.\u00a0Along with the Treasury Receipt he should submit a declaration duly attested by the Headmaster of that school to the effect that the candidate is aware that he will not be admitted to the higher class in any school even if he comes out successful in the examination. A successful private candidate may be issued a certificate in the form given below by the Headmaster of the school, after the promotion is got approved by the Controlling Officers.<\/div>\n
\n
CERTIFICATE<\/b><\/span><\/div>\n

\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0 This is to certify that (name of candidate in block letter, full address and father\u2019s name) born on \u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014 has been examined in the annual examination Standard VII in March \u2014\u2014\u2014\u2014\u2014\u2014 in this school and that he\/she came out successful in the above examination. Under the provisions of rule 8 (5) of Chapter VI of Kerala Education Rules he\/she is not eligible for admission to higher class.<\/span>
\n\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0 Headmaster<\/span>
\n\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0 Signature of candidate<\/span>
\n\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0 Countersigned<\/span>
\n\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0 District Educational Officer<\/span><\/p>\n<\/div>\n<\/div>\n

\n

9. Age limits for admission of private Study pupils<\/b><\/span><\/h4>\n

\u00a0\u00a0\u00a0 No private study pupil who has not completed the minimum age for any Standard as given in the schedule below shall be admitted to that standard.<\/span><\/p>\n<\/div>\n<\/div>\n

\n

10. Admission of pupils migrating from other States \u2013<\/span><\/h4>\n
\n
SCHEDULE<\/b><\/span><\/div>\n
\u00a0<\/b><\/span><\/div>\n\n\n\n\n\n\n<\/colgroup>\n\n\n\n
Standards<\/td>\nII<\/td>\nIII<\/td>\nIV<\/td>\nV<\/td>\n<\/tr>\n
Age as on 1st June of the year of admission<\/td>\n6<\/td>\n7<\/td>\n8<\/td>\n9<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\u00a0Pupils migrating from schools\u00a0<\/b>in other States of India or outside India with transfer certificate or other equivalent document countersigned by\u00a0the Inspecting Officer\u00a0may be admitted to the Standard corresponding to the one to which they are eligible according to the transfer certificate or equivalent certificate provided:-<\/span><\/p>\n<\/div>\n

(1) those schools are institutions recognised by the\u00a0 respective Governments;
\n(2) that not more than two months have elapsed since the issue of the transfer certificate or equivalent document;
\nNote:- Such admission after the lapse of two months require the sanction of the Educational Officer.
\n
\n<\/span>(3) x x x x x x]<\/span>
\n
\n<\/span>(4) that the pupils are tested and found fit for admission to that Standard.<\/span>
\n
\n<\/span>(5) that the pupils have completed the minimum age as prescribed in rule 5 or 9.<\/span><\/div>\n<\/div>\n
<\/div>\n
\n
\n
10A.<\/b>\u00a0Notwithstanding anything contained in rules 9 and 10 the Director or the Joint Director may for valid and sufficient reasons to be recorded in writing grant exemption form minimum age in the matter of admission to children of employees of Central Government working in the State of Kerala, or to the children of the Central Government Employees who have retired from the service of the Central Government and settled in the State of Kerala, provided their children had their studies previously in schools outside the State of Kerala].<\/span><\/div>\n

\n<\/span>10B.<\/b>\u00a0A pupil admitted to any Standard, if subsequently found to be under aged for admission to that standard, he\/she shall not be promoted from the standard in which he\/she is studying at the time of detection of the irregular admission till he\/she attains the age prescribed for the standard to which he\/she is to be promoted and the promotions shall be effected only along with the other pupils provided he\/she is otherwise eligible for promotion]. 30[Provided that noting in this rule shall apply to pupils admitted to any Standard:- (i) before the school year 1973-74, or(ii) in relaxation of the minimum age rule granted by competent authority].<\/span><\/p>\n


\n<\/span>11. Conditions of admission \u2013\u00a0<\/b><\/span><\/h4>\n

(1) No pupil shall be refused admission to any school on the ground of caste, community, or religion unless any such condition has been accepted as a condition for the recognition of the School.\u00a0<\/span>
\n
\n<\/span>(2)\u00a0No pupil who has been dismissed from any school shall be admitted to any school without the sanction of the\u00a0Director.\u00a0No pupil who has been convicted by a Court of Law for more than 2 months imprisonment for an offence involving moral turpitude shall be admitted to any school or allowed to continue in any school without the sanction of the\u00a0\u00a0Government.\u00a0<\/span><\/p>\n<\/div>\n<\/div>\n

\n
Note:-\u00a0<\/span><\/div>\n
\n
Juvenile offenders released from the certified schools do not come under the above and a transfer Certificate issued by the Superintendents of the Certified schools shall be deemed to be a transfer certificate issued from a recognised school.<\/span><\/div>\n<\/blockquote>\n

\n<\/span>\u00a0\u00a0\u00a0 (3) No pupils shall be admitted or allowed to continue in any school, if (a) he is not protected from small- pox or (b) he is suffering from any contagious or communicable disease.<\/span>
\n
\n<\/span><\/p>\n

12. Admission of Boys into Girls\u2019 Schools:-<\/b><\/span><\/h4>\n<\/div>\n
<\/b>
\n<\/b>(1)\u00a0All Primary Schools (Lower and Upper)<\/b>\u00a0shall be deemed to be mixed schools and admission thereto shall be open to boys and girls alike. But under Special circumstances the Director*\/DDEmay exempt particular institutions from this rule so that admission there to might be restricted to boys or girls and in the absence of such special circumstances the Director* may withdraw such exemption.\u00a0<\/span>
\n[* Powers delegated to Deputy Directors Edn. by G.O. (P) 52\/80\/G. Edn. dt. 7-5-80in Gazette dt. 24-6-1980.]\u00a0\u00a0<\/i><\/span><\/div>\n
\n

(ii) Admission to Secondary Schools which are specifically recognised as Girls Schools shall be restricted to girls only; but the\u00a0Director may issue a general permission to boys below the age of twelve to be admitted to classes not higher than standard VII in particular Girls Schools\u00a0Provided there are no Boys schools in the locality. But such boys on completing the age of twelve shall not be allowed to continue in such schools beyond the school year in which they complete the age of twelve.\u00a0<\/span><\/p>\n

(iii) Girls may be admitted into Secondary Schools for boys in areas and in towns\u00a0where there are no Girls\u2019 Schools\u00a0and in such cases adequate arrangements should be made for the necessary convenience. The admission will be subject to general permission of the Director*\u00a0<\/span>in particular Boys\u2019 Schools which will be specified by him.<\/span>
\n
\n[*\u00a0Powers delegated to Deputy Directors Edn. by G.O. (P) 52\/80\/G. Edn. dt. 7-5-80in Gazette dt. 24-6-1980.]\u00a0<\/span><\/i><\/p>\n<\/div>\n

\n

13. Cases not covered by the Rules to be referred to the Director\u00a0<\/b><\/h4>\n

\u00a0\u00a0\u00a0 All cases of admission of pupils not covered by or requiring exemption from any of the Rules, shall be referred to the Director or any other officer authorised by Government for decision.<\/span>
\n
\n<\/span><\/p>\n

14. Admission of pupils pending production of Transfer Certificate-\u00a0<\/b><\/span><\/h4>\n

(1) No pupil shall be allowed to attend school pending formal admission or enrollment except as provided for in Rule 8 and no pupil shall be admitted or enrolled pending the production of a transfer certificate.<\/span><\/p>\n